HR Advisor (Onboarding)
Location: Krakow, Poland
Function:
HD HR
Requisition ID:
1036472
We’re Hitachi Digital, a company at the forefront of digital transformation and the fastest growing division of Hitachi Group. We’re crucial to the company’s strategy and ambition to become a premier global player in the massive and fast-moving digital transformation market.
Our group companies, including GlobalLogic, Hitachi Digital Services, Hitachi Vantara and more, offer comprehensive services that span the entire digital lifecycle, from initial idea to full-scale operation and the infrastructure to run it on. Hitachi Digital represents One Hitachi, integrating domain knowledge and digital capabilities, and harnessing the power of the entire portfolio of services, technologies, and partnerships, to accelerate synergy creation and make real-world impact for our customers and society as a whole.
Imagine the sheer breadth of talent it takes to unleash a digital future. We don’t expect you to ‘fit’ every requirement – your life experience, character, perspective, and passion for achieving great things in the world are equally as important to us.
This role is based in Poland, Krakow. It involves supporting local HR processes and remotely handling offboarding, leave management, and employee lifecycle changes across the EMEA region. You will work in a cross-country setup, collaborating virtually with HR teams in various countries.
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Manage pre-boarding and onboarding processes across the EMEA region: contact candidates, collect personal data, prepare contracts, organize paperwork and creation of the personal folders (paper/electronic), and conduct HR induction sessions.
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Act as the Single Point of Contact (SPOC) for candidates, hiring managers, and stakeholders during pre-boarding and onboarding stages.
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Prepare employment contracts and amendments in alignment with local legislation. Coordinate the signing process depending on the country legislation;
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Manage referrals for occupational medicine examinations
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Keep company policies, Standard Operating Procedures (SOPs), and Confluence pages related to Onboarding up to date with changing regulations
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Create and validate new employee profiles in HRIS ensuring data accuracy.
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Coordinate referrals for medical examinations.
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Support the internal and external audits by providing inputs and required information
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Support the background check process and conduct ID verification during pre-boarding.
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Prepare inputs for the payroll process.
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Support the background check process and conduct ID verification during pre-boarding.
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Prepare inputs for the payroll process.
Experience & Knowledge:
- Shared Services Background: Minimum 3 years of experience working specifically in an HR Shared Services (SSC) or Global Business Services (GBS) environment is required.
Labor Law:
- Strong practical knowledge of labor law in Ukraine.
- Preferred: General knowledge of labor laws in other EMEA countries (e.g., Poland, Romania, Germany, Sweden, Spain, Switzerland, Portugal, etc.) is a plus.
Process Knowledge:
- Good knowledge of main HR methodologies, onboarding workflows, and the employee lifecycle.
Mindset & Soft Skills (Critical)
- Adaptability: Demonstrated ability to work in a changing environment; open to new challenges and able to pivot quickly when processes or priorities shift.
- Resilience: Capable of handling non-standard cases and high volumes of tickets without compromising quality.
- Communication: Strong communication skills with a focus on Customer Directivity/Service.
Technical Skills:
- HR Systems: Experience with Workday is required. (Knowledge of Oracle is a strong plus).
- Workflow Tools: Knowledge of Jira (ticketing) and Confluence (knowledge base).
- Data: Strong data management skills and attention to detail.
Languages:
- English: Intermediate to Upper-Intermediate (B2 level minimum).
- Ukrainian: Fluent (Required for local documentation).
- Other languages are a strong plus.
We’re a global, 1000-strong, diverse team of professional experts, promoting and delivering Social Innovation through our One Hitachi initiative (OT x IT x Product) and working on projects that have a real-world impact. We’re curious, passionate and empowered, blending our legacy of 110 years of innovation with our shaping our future. Here you’re not just another employee; you’re part of a tradition of excellence and a community working towards creating a digital future.
Fostering innovation through diverse perspectives
Hitachi is a global company operating across a wide range of industries and regions. One of the things that sets Hitachi apart is the diversity of our business and people, which drives our innovation and growth.
We are committed to building an inclusive culture based on mutual respect and merit-based systems. We believe that when people feel valued, heard, and safe to express themselves, they do their best work.
How we look after you
We help take care of your today and tomorrow with industry-leading benefits, support, and services that look after your holistic health and wellbeing. We’re also champions of life balance and offer flexible arrangements that work for you (role and location dependent). We’re always looking for new ways of working that bring out our best, which leads to unexpected ideas. So here, you’ll experience a sense of belonging, and discover autonomy, freedom, and ownership as you work alongside talented people you enjoy sharing knowledge with.
We’re proud to say we’re an equal opportunity employer and welcome all applicants for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, age, disability status or any other protected characteristic. Should you need reasonable accommodations during the recruitment process, please let us know so that we can do our best to set you up for success.
